Adding DOI as a good publication practice


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Adding DOI as a good publication practice

Hello all,
This is a offshoot from the on-going discussion regarding open access publications  and copyright issues.

One of the organisations in India recently decided to replace many of their publications in the SuSanA library, the newer versions included a DOI (digital object identifier) on each one. It was part of the decision of the larger organisation it is part of to follow best practices.  The guiding rationale was to  follow standards, be consistent and offer perpetual access to their publications. The following content is based on an email discussion with a member from the said organisation. 

DOI is a permanent and consistent identifier which make a digital object / research output easy to find, cite, link and access. Access to the published document however depends on the attached access policy. For instance, to access an article appearing in a paid for journal, you will need access rights, although it may have a DOI. (Also see thread mentioned earlier)

How to get it?
There are multiple DOI registration agencies (see here ) and the said organisation works with ‘Crossref’, a not-for-profit membership-based organisation. Once a member, applying for DOI requires - a document cover, author name (s), a small blurb and the date of publication to apply. Application is totally digital and has no human involvement. The DOI is generated instantaneously. Given the volume of documents processed, support is through twitter. DOI can be created for various types of outputs – journal article, reports, practice briefs, working papers, books, datasets, conference proceedings, infographics etc.

Membership fee is tiered and based on the annual revenue of the organisation. In order to get a unique DOI prefix for your organisation, you need to be a member. Fees either depend on publishing revenue (e.g., for revenue less than USD 1 million, the annual membership fee USD 275) or research grant awards (e.g., For grants < USD 500 the annual membership fee is USD 200).  
Each new output for which DOI  is applied for will be billed on a quarterly basis in arrears. For example, for Journal articles, book titles, conference proceedings and conference papers, technical reports and working papers, theses and dissertations, the fee is less than USD 1.

Many organisations make their work available through their own websites. As a researcher, it is sometimes frustrating that all the information needed to cite their work is often not available on the document or their website. For example - the date of publication, how should the work be cited, etc. In my humble opinion, adding DOI can be a good step to ensure all the required fields are added to the publication. 
What other good publication practices has your organisation adopted or you think should be adopted by all organisations? 

Paresh Chhajed-Picha
Researcher at Indian Institute of Technology - Bombay, India
This email address is being protected from spambots. You need JavaScript enabled to view it. Twitter: @Sparsh85
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